The education sector has been a cornerstone of Copyrite Systems’ success from the very outset.  We have a deep understanding of the vital part that education plays in the perpetuation and enrichment of our social fabric.

We are keenly aware that schools, colleges and universities are under unremitting pressure to do more with less.

Copyrite Systems offers a full and growing range of solutions and services to its clients including reprographic device innovation, remote and mobile data solutions, unified communications and full lifecycle ICT project and service management.

Proactive creative partnership – via our professional and enthusiastic client engagement we aspire to increase our service footprint by introducing more of the solutions and services we can offer.

The principal benefits we bring to our education clients are:

  • Cost management and control – driving down cost through smart planning and design, usage metrics management and best value modelling.
  • Environmental sustainability – through the deployment of energy-efficient products and reduced waste management
  • Security and compliance – data protection aligned protocols and best practice
  • Productivity and availability – an automated break-fix service, allowing the institution to focus on primary task delivery

CASE STUDIES

Churchtown Primary School is one of the UK’s largest primary schools. It is situated in Southport, Merseyside close to the centre of the old village of Churchtown near St. Cuthbert’s Church and borders onto the Botanic gardens. It a progressive school whose buildings and outdoor environment epitomise its ambition to provide its pupils with the latest thinking in information technology, playground design and classroom layouts.

The Problem

The school approached Copyrite Systems to help it resolve its print management issues. Their existing print estate was made up of ageing and ad hoc desktop equipment that was expensive to run and maintain. We worked with the school to describe and quantify the following business objectives:

  • To increase user capability and productivity
  • To resolve recurring printer maintenance issues
  • To manage what users print
  • To reduce overall printer running costs

The Solution

Without impacting normal school operations, Copyrite Systems installed a device agent on the school’s network that captured a full audit of print asset information and print throughputs. This indicated that a significant number of the school’s devices were functionally redundant, and that the school’s requirements could be more efficiently served through the strategic placement of Ricoh A4 multi-function devices (MFD’s), and the installation of larger Ricoh A3 MFD’s in key areas. These new devices enabled school users to significantly improve their copy, print and scan capabilities. Copyrite Systems also installed Equitrac print management software across the school’s print network, resulting in the elimination of wastage, better control of colour output, and the provision of asset management information and reporting. It also enabled users to pick up print jobs from any of the linked, networked devices.Copyrite Systems was able to significantly improve the school’s standards accreditation compliance through the deployment of highly environmentally friendly devices, achieved through reduced waste, the use of emulsion aggregate toners, heat efficient fusers and LED scanners.

Key Business Benefits

  • Cost Management and Control: Faster, more efficient devices resulted in lower cost per page for both colour and mono printing. The introduction of print management software (Equitrac) reduced waste and unnecessary colour prints.
  • Productivity and Availability: With an automated break-fix service, the IT department was relieved of printer-related issues, allowing them to focus on what really matters to the school.
  • The new devices and pull-printing software virtually eliminated downtime ensuring optimal staff and pupil productivity.
  • Through strategic placement of devices throughout the school, users have access to available equipment.
  • Environmental Sustainability: The new Ricoh devices have helped Churchtown Primary achieve a sustainable print and copy environment by deploying energy-efficient products that significantly reduce waste.
  • Security and Compliance: Secure pull-printing allows Churchtown Primary to reduce waste from uncollected prints and allow for confidential document collection – safely, securely, anytime and anywhere.

Why use Copyrite Systems

Copyrite Systems provides a highly professional, responsive and client-focused service. Our team of business sector focused product specialists and fully trained engineers help clients to select, implement and support Managed Print Services (MPS) that specifically address their changing business needs. We deploy the latest mono and colour multifunctional devices, and related technologies, in a highly efficient and cost effective manner.We believe that Copyrite Systems’ impressive growth and high rates of client retention are as a direct result of its core service values:

  • To astound our clients by our technical expertise and enduring commitment to continuously rising quality standards.
  • Through loyalty to clients, and our desire to place their business imperatives above our own, we strive to provide Service Level Agreements that far exceed industry norms and client expectations.
  • By providing our clients with highly competitive pricing models that derive from Copyrite Systems’ ability to leverage best value from its leading technology partners, and its own rigorous, internal cost controls.
Exemplifying its strong service ethos and commitment to clients, Copyrite Systems worked closely with St Paul’s Catholic Junior School users to deliver significant document management improvements: demonstrable cost control improvements, significant productivity gains, better environmental standards compliance and complete data security.

The Problem

St Paul’s, situated in the West Derby area of Liverpool, is much larger than the average-sized junior school. The school offers its pupils a positive learning environment in which they can thrive and strive. It aspires to provide a broad and balanced curriculum that promotes children’s spiritual, moral, cultural, mental and physical development, and prepares them for the opportunities and experiences of adult life.

The school approached Copyrite Systems to help it resolve its print management issues. Their existing print estate was made up of ageing and ad hoc desktop equipment that was expensive to run and maintain. We worked with the school to describe and quantify the following business objectives:

  • To increase user capabilityand productivity• To resolve recurring printermaintenance issues
  • To manage what users print
  • To reduce overall printer running costs

The Solution

Without impacting normal school operations, Copyrite Systems installed a device agent on the school’s network that captured a full audit of print asset information and print throughputs. This indicated that a significant number of the school’s devices were functionally redundant, and that the school’s requirements could be more efficiently served through the strategic placement of Ricoh A4 multi-function devices (MFD’s), and the installation of larger Ricoh A3 MFD’s in key areas.

These new devices enabled school users to significantly improve their copy, print and scan capabilities. Copyrite Systems also installed Equitrac print management software across the school’s print network, resulting in the elimination of wastage, better control of colour output, and the provision of asset management information and reporting. It also enabled users to pick up print jobs from any of the linked, networked devices.

Copyrite Systems was able to significantly improve the school’s standards accreditation compliance through the deployment of highly environmentally friendly devices, achieved through reduced waste, the use of emulsion aggregate toners, heat efficient fusers and LED scanners.

Key Business Benefits

  • Cost Management and Control:Faster, more efficient devices resulted in lower cost per page for both colour and mono printing. The introduction of print management software (Equitrac) reduced waste and unnecessary colour prints.
  • Productivity and Availability:With an automated break-fix service, the IT department was relieved of printer-related issues, allowing them to focus on what really matters to the school.
  • The new devices and pull-printing software virtually eliminated downtime ensuring optimal staff and pupil productivity.
  • Through strategic placement of devices throughout the school, users have access to available equipment.
  • Environmental Sustainability: The new Ricoh devices have helped St Paul’s achieve a sustainable print and copy environment by deploying energy-efficient products that significantly reduce waste.
  • Security and Compliance: Secure pull-printing allows St Paul’s to reduce waste from uncollected prints and allow for confidential document collection – safely, securely, anytime and anywhere.

Why use Copyrite Systems

Copyrite Systems provides a highly professional, responsive and client-focused service. Our team of business sector focused product specialists and fully trained engineers help clients to select, implement and support Managed Print Services (MPS) that specifically address their changing business needs. We deploy the latest mono and colour multifunctional devices, and related technologies, in a highly efficient and cost effective manner.We believe that Copyrite Systems’ impressive growth and high rates of client retention are as a direct result of its core service values:

  • To astound our clients by our technical expertise and enduring commitment to continuously rising quality standards.
  • Through loyalty to clients, and our desire to place their business imperatives above our own, we strive to provide Service Level Agreements that far exceed industry norms and client expectations.
  • By providing our clients with highly competitive pricing models that derive from Copyrite Systems’ ability to leverage best value from its leading technology partners, and its own rigorous, internal cost controls.
This Merseyside Catholic College has been a long-term customer of ours for a number of years with a pu headcount of over 1600 and with over 130 teachers.
The school is a mixed sex secondary learning facility catering for pupils aged 11 to 18.

The Problem

We were approached by the bursar to consolidate print/copy usage and to introduce a cost saving mechanism to try and curb rising costs.

The Solution

After consultation with the schools IT department and performing a print audit, we formulated a long-term plan to reduce copying and printing by introducing a Software Solution

This solution will monitor all Print/copy devices and give detailed reporting facilities, thus eliminating all wastage and unnecessary costs.

One of the key benefits to the solution is that the user can collect prints or perform copying/scanning tasks from any device throughout the campus thus eliminating any unnecessary waiting time.

The solution also offered the school a means of breaking the usage down into different departments and allocating budgets to those departments.
By instituting this solution the School also benefited from a “Scanning Solution” which they placed all public documents into a repository that all teachers have access to. This eliminated the need to provide costly “duplicated” material.

Key Business Benefits

Within a very short time, the School noticed a marked drop in printing costs due to wastage. The added benefits of account control and the introduction of a scanning facility also contributed to an overall saving in time and Copy/Print costs.

After the consolidation of all department usage the bursar was able to implement a budget furthermore streamlining their costs.