Project Description

Exemplifying its strong service ethos and commitment to clients, Copyrite Systems worked closely with St Paul’s Catholic Junior School users to deliver significant document management improvements: demonstrable cost control improvements, significant productivity gains, better environmental standards compliance and complete data security.

The Problem

St Paul’s, situated in the West Derby area of Liverpool, is much larger than the average-sized junior school. The school offers its pupils a positive learning environment in which they can thrive and strive. It aspires to provide a broad and balanced curriculum that promotes children’s spiritual, moral, cultural, mental and physical development, and prepares them for the opportunities and experiences of adult life.

The school approached Copyrite Systems to help it resolve its print management issues. Their existing print estate was made up of ageing and ad hoc desktop equipment that was expensive to run and maintain. We worked with the school to describe and quantify the following business objectives:

  • To increase user capability and productivity
  • To resolve recurring printer maintenance issues
  • To manage what users print
  • To reduce overall printer running costs

The Solution

Without impacting normal school operations, Copyrite Systems installed a device agent on the school’s network that captured a full audit of print asset information and print throughputs. This indicated that a significant number of the school’s devices were functionally redundant, and that the school’s requirements could be more efficiently served through the strategic placement of Ricoh A4 multi-function devices (MFD’s), and the installation of larger Ricoh A3 MFD’s in key areas.

These new devices enabled school users to significantly improve their copy, print and scan capabilities. Copyrite Systems also installed Equitrac print management
software across the school’s print network, resulting in the elimination of wastage, better control of colour output, and the provision of asset management information and reporting. It also enabled users to pick up print jobs from any of the linked, networked devices.

Copyrite Systems was able to significantly improve the school’s standards accreditation compliance through the deployment of highly environmentally friendly devices, achieved through reduced waste, the use of emulsion aggregate toners, heat efficient fusers and LED scanners.

Key Business Benefits

  • Cost Management and Control: Faster, more efficient devices resulted in lower cost per page for both colour and mono printing. The introduction of print
    management software (Equitrac) reduced waste and unnecessary colour prints.
  • Productivity and Availability: With an automated break-fix service, the IT department was relieved of printerrelated issues, allowing them to focus on
    what really matters to the school.
  • The new devices and pull-printing software virtually eliminated downtime ensuring optimal staff and pupil productivity.
  • Through strategic placement of devices throughout the school, users have access to available equipment.
  • Environmental Sustainability: The new Ricoh devices have helped St Paul’s achieve a sustainable print and copy environment by deploying energy efficient products that significantly reduce waste.
  • Security and Compliance: Secure pullprinting allows St Paul’s to reduce waste from uncollected prints and allow for confidential document collection – safely, securely, anytime and anywhere.
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As a dynamic UK TV production company we found that our print volumes were rapidly increasing and so were our costs. We were using many different brands of desktop devices and a large photocopier. Wastage was very high with no restrictions for end users.

Using a very consultative approach, Copyrite Systems understood our challenges and proposed a Managed Print Service contract which gives us the flexibility of Multi-Function Devices (MFDs) throughout the school, the addition of a pull-printing solution which allows users to collect jobs from any of the networked MFDs whilst also eliminating wastage. The new solution also realised cost savings of approximately 30%. The transition from our old provider to Copyrite Systems was seamless and I look forward to working with them over the coming years.”

Sheila Cummings, Business Manager, St Paul’s Junior School

WHY USE COPYRITE SYSTEMS

Copyrite Systems provides a highly professional, responsive and clientfocused service. Our team of business sector focused product specialists and fully trained engineers help clients to select, implement and support Managed Print Services (MPS) that specifically address their changing business needs. We deploy the latest mono and colour multifunctional devices, and related technologies, in a highly efficient and cost effective manner.

  • We believe that Copyrite Systems’ impressive growth and high rates of client retention are as a direct result of its core service values:
  • To astound our clients by our technical expertise and enduring commitment to continuously rising quality standards.
  • Through loyalty to clients, and our desire to place their business imperatives above our own, we strive to provide Service Level Agreements that far exceed industry norms and client expectations.
  • By providing our clients with highly competitive pricing models that derive from Copyrite Systems’ ability to leverage best value from its leading technology
    partners, and its own rigorous, internal cost controls.